Monday.com Review 2025: Is It the Best Tool for Remote Teams?
Introduction: The Rise of Monday.com
In a world where remote and hybrid work has become the norm, choosing the right project management tool can make or break your team’s productivity. Monday.com has emerged as one of the most popular options, boasting over 180,000 customers including giants like Uber, Adobe, and Universal Music.
But is Monday.com the right choice for your remote team? After using it extensively across multiple organizations, I’ll break down everything you need to know in this comprehensive 2025 review.
What is Monday.com?
Monday.com is a Work Operating System (Work OS) – that’s their term for a flexible platform that goes beyond traditional project management. It combines:
- Project and task management
- Workflow automation
- Team collaboration
- CRM capabilities
- Resource planning
- Time tracking
Think of it as a customizable digital workspace that adapts to how your team works.
Key Features That Matter for Remote Teams
1. Visual Project Views
Monday.com offers 8+ different views of your data, letting each team member work in their preferred style:
| View Type | Best For |
|---|---|
| Table | Data-heavy projects |
| Kanban | Agile workflows |
| Timeline (Gantt) | Project planning |
| Calendar | Time-based tasks |
| Map | Location-based work |
| Workload | Resource management |
| Chart | Reporting |
| Dashboard | KPI tracking |
2. Customizable Columns
Create boards that match your workflow with 30+ column types:
- Status: Track progress with color-coded stages
- Person: Assign team members
- Date: Set deadlines
- Timeline: Define duration
- Files: Attach documents
- Dependency: Link related tasks
- Formula: Calculate automatically
- Integration: Pull data from other tools
3. Automations
Reduce manual work with Monday’s automation center:
Example Automations:
- When status changes to “Done” → Notify manager
- When due date arrives → Send reminder email
- When task assigned → Create subtasks automatically
- When item moved to group → Update status
The free tier includes limited automations; paid plans offer thousands per month.
4. Integrations
Connect Monday.com with 200+ tools:
- Communication: Slack, Microsoft Teams, Zoom
- Storage: Google Drive, Dropbox, OneDrive
- Development: GitHub, GitLab, Jira
- CRM: Salesforce, HubSpot
- Marketing: Mailchimp, Facebook Ads
- Automation: Zapier, Make
5. Workdocs
Monday’s built-in documentation feature enables:
- Real-time collaborative editing
- Embedded boards and dashboards
- @mentions and comments
- Version history
Pricing Breakdown (2025)
Plans Comparison
| Plan | Price/Seat/Month | Best For |
|---|---|---|
| Free | $0 | Up to 2 users |
| Basic | $9 | Small teams |
| Standard | $12 | Growing teams |
| Pro | $19 | Complex projects |
| Enterprise | Custom | Large organizations |
Prices shown for annual billing. Monthly billing is ~18% higher.
What Each Plan Includes
Free (2 users max)
- Up to 3 boards
- Unlimited docs
- 200+ templates
- Basic views (Table, Kanban)
Basic
- Unlimited items
- 5GB storage
- 1 week activity log
- Prioritized support
Standard (Most Popular)
- Timeline & Gantt views
- Calendar view
- Guest access
- 250 automations/month
- 250 integrations/month
Pro
- Chart view
- Time tracking
- Formula column
- 25,000 automations/month
- Private boards
Enterprise
- Enterprise security
- Advanced reporting
- Multi-level permissions
- Premium integrations
- Dedicated success manager
Pricing Reality Check
For a remote team of 10 people:
- Standard Plan: $120/month (annual) = $1,440/year
- Pro Plan: $190/month (annual) = $2,280/year
This is middle-of-the-road for project management software.
What Remote Teams Love About Monday.com
✅ Intuitive Interface
The learning curve is gentle. New team members typically get productive within a day. The colorful, visual design makes it genuinely enjoyable to use.
“It’s the first project management tool our non-technical team members actually wanted to use.” - Common user feedback
✅ Flexibility
Whether you manage marketing campaigns, software sprints, or client projects, Monday.com adapts. The same platform works for:
- Agile development
- Content calendars
- Client onboarding
- Product roadmaps
- HR recruiting
✅ Mobile Experience
The mobile apps (iOS/Android) are polished and functional:
- Full board access
- Push notifications
- Offline mode
- Quick updates on the go
✅ Real-Time Collaboration
Changes appear instantly for all team members:
- Live cursors show who’s editing
- Comments and @mentions for discussions
- Updates feed shows all activity
✅ Automation Power
When you hit the automation stride on the Pro plan, you can eliminate hours of manual work:
- Auto-assign based on criteria
- Status-triggered notifications
- Due date reminders
- Cross-board updates
Where Monday.com Falls Short
❌ Pricing at Scale
Costs add up quickly for larger teams. At 50 users on the Pro plan, you’re looking at $11,400/year – and that’s with annual billing.
❌ Limited Free Tier
Only 2 users makes the free plan essentially a trial. Compare this to Asana’s 15-user free tier or ClickUp’s unlimited free users.
❌ No Built-in Chat
You’ll still need Slack or Teams for real-time communication. Monday has comments and updates, but no chat functionality.
❌ Learning Curve for Advanced Features
While basic usage is easy, advanced automations, formulas, and integrations take time to master.
❌ Board Limitations
Complex projects can hit limitations:
- Deep nesting isn’t well supported
- Very large boards can slow down
- Dependencies visualization could be stronger
Monday.com vs Competitors
Monday.com vs Asana
| Feature | Monday.com | Asana |
|---|---|---|
| Visual customization | Superior | Good |
| Free tier users | 2 | 15 |
| Native time tracking | Pro plan | Premium add-on |
| Automations | More flexible | More templates |
| Learning curve | Easier | Easier |
| Price (10 users, standard) | $120/mo | $109.90/mo |
Verdict: Monday for visual thinkers; Asana for simpler task management.
Monday.com vs ClickUp
| Feature | Monday.com | ClickUp |
|---|---|---|
| Free tier users | 2 | Unlimited |
| Native docs | Workdocs | Docs (robust) |
| Goal tracking | Limited | Built-in |
| Learning curve | Easier | Steeper |
| Customization | Very flexible | Extremely flexible |
| Price (10 users, standard) | $120/mo | $70/mo |
Verdict: Monday for ease of use; ClickUp for power users on a budget.
Monday.com vs Notion
| Feature | Monday.com | Notion |
|---|---|---|
| Project management | Superior | Good |
| Documentation | Good | Superior |
| Databases | Specialized | Flexible |
| Templates | Many | Massive community |
| Collaboration | Built for teams | Team + personal |
| Price (10 users) | $120/mo | $80/mo |
Verdict: Monday for project management; Notion for knowledge base + light PM.
Best Use Cases for Monday.com
1. Marketing Teams
Track campaigns, content calendars, and approvals with visual Kanban boards and timeline views.
2. Creative Agencies
Manage client projects with custom workflows, file attachments, and deadline tracking.
3. Software Development
Use sprint planning, bug tracking, and GitHub integration for agile development.
4. Operations Teams
Coordinate cross-functional projects with dependencies
and resource workload views.
5. Client Services
Build a client-facing portal with guest access and project status visibility.
Setting Up Monday.com for Remote Success
Step 1: Structure Your Workspace
Workspace: Company Name
├── Board: Marketing Projects
├── Board: Product Development
├── Board: Client Accounts
├── Board: HR & Recruiting
└── Dashboard: Company KPIsStep 2: Establish Status Conventions
Define consistent statuses across boards:
- 🔵 Not Started
- 🟡 In Progress
- 🟠 Waiting for Review
- 🟢 Completed
- 🔴 Blocked
Step 3: Set Up Key Automations
Must-have automations for remote teams:
- Due date approaching → Slack reminder
- Status = Done → Calculate completion time
- Priority = High → Assign senior member
- New item created → Notify channel
Step 4: Create Dashboards
Build dashboards for different views:
- Team workload distribution
- Project status overview
- Upcoming deadlines
- Completed work metrics
Step 5: Document Workflows
Use Workdocs to document:
- How to use each board
- Which automations are active
- Escalation procedures
- Meeting schedules
Is Monday.com Right for Your Remote Team?
Choose Monday.com If:
- ✅ Visual project management appeals to you
- ✅ You need flexibility across departments
- ✅ Ease of adoption is a priority
- ✅ You want robust automation
- ✅ Budget allows $12-19 per user
Consider Alternatives If:
- ❌ You have a very tight budget
- ❌ You need built-in chat/communication
- ❌ Your team size makes per-seat pricing painful
- ❌ You need deep developer-specific features
Conclusion: A Solid Choice for Most Remote Teams
Monday.com delivers on its promise of flexibility and visual project management. For remote teams struggling with coordination, visibility, and workflow consistency, it’s a game-changer.
The bottom line: If ease of use and visual appeal matter to your team, and you can justify the per-seat pricing, Monday.com is an excellent choice for 2025.
My recommendation: Start with the 14-day free trial of the Pro plan. Build one real project, add your key team members, and see how it feels. Most teams know within a week whether it clicks.
Already using Monday.com? Share your tips for remote team success in the comments!
